Terms and Conditions

1. Using Common Ground Software

1.1 CGScholar and CGPublisher are online software environments that allow research networks to collaborate in the creation of works of intellectual property, and then communicate these works to the public through the Internet.

1.2 CGScholar and CGPublisher are online computer software. To use CGScholar or CGPublisher, you need a computer with Internet access, a recent release of a web browser, and software for creating digital content.


2. Copyright

The creators of the works on this site ask that you respect their rights. All software and content in CGScholar and CGPublisher is copyrighted and protected by U.S. and international copyright laws. In viewing this site, purchasing work, or downloading a work at no charge, you, the consumer, agree to the following conditions:

2.1 Copyright: As well as content developed by Common Ground Research Networks (“CGRN”), the various creators and contributors involved in publishing through this website are the copyright, owners. They, and the publisher, CGRN, ask that you respect their copyright.

2.2 Fair Use: In the case of publications that draw on the content of this work, fair use is allowed. This includes short quotations for the purposes of criticism, commentary, news reporting, teaching, research or scholarship. The publisher defines fair use as up to five consecutive sentences directly quoted at one time, as in the case of prose, or up to five lines, but no more than one tenth of the text, in the case of poetry. Diagrams, tables or images may not be used without attaining written permission from CGRN. To attain permission to use diagrams, tables or images, please submit your request to our Support Center and input the following in the sections mentioned below:

Topic: Journals
Subject Line: Permission to use images

2.3 Permission to Reproduce: To attain permission to reproduce, please submit your request to our Support Center and input the following in the sections mentioned below:

Topic: Journals
Subject Line: Permission to reproduce

If you wish to copy all or part of a work in any way you may (e.g., duplicating the electronic file, quoting in another work beyond what CGRN define as “fair use”, or photocopying). A fee will be assessed based on the terms and conditions the user is reproducing the content (i.e., copying the electronic file to distribute to students are assessed a larger fee than someone copying an electronic file for single use). The creators of the work rely on your honesty. However, you will be held liable for any infringement of U.S. and international copyright laws for which you are responsible.

2.4 Rights of Acknowledgment: You are required to respect the creator’s “moral rights”, including the right to attribution and the right to be spoken about fairly. Plagiarism of copyright owner’s or publisher’s work is strictly prohibited. Always acknowledge and accurately cite sources in the case of quotes that constitute “fair use”, or when you have received permission from CGRN to reproduce. Also, make sure you acknowledge and cite your source when you are paraphrasing another person’s ideas or expression.

2.5 Privacy: If you have so indicated at the point of purchase, CGRN, the host of the CGScholar or CGPublisher software, may send you information by email. Information about you and your purchase will not be passed on to any other person or organization.

2.6 Copying: You may not copy the typeset or printed version of any work published on this site without written permission of CGRN. To attain permission, please submit your request to our Support Center and input the following in the sections mentioned below:

Topic: Journals
Subject Line: Permission to copy

In the case of the electronic version of this work, either purchased as a single product or made available through subscription, you may:

  • Keep one copy of the file on your computer or a removable storage medium.
  • Make a second copy onto another storage medium for the purpose of backing up your computer.
  • Copy it onto another computer or storage medium, providing you remove it from your original computer or storage medium.
  • Print out one copy on paper.

But you may not:

  • Make a copy of the file, other than for the purpose of computer backup or moving it from one location or storage medium to another.
  • Break the file into sections (it must always remain as a whole file), or remove the copyright information.
  • Sell or give away the file to another person. If another person wants a copy, you should direct them to our conference sites where they can purchase a copy.
  • Email the file to another person. Emailing a file as an attachment is a form of copying.
  • Share the document via a cloud service over the Internet, or by sharing the document through a mobile device. Sharing a file is a form of copying.
  • Print out more than one copy of this file, or photocopy the printout.

In making a purchase, downloading an electronic work or establishing a CGScholar or CGPublisher account, you have agreed to the above conditions.


3. Payment Policy – Conferences

3.1 Payment Deadline: Payment information is due within seven days of receiving your registration invoice. Please note: Registrants with presentations that register early are given preference for scheduling. Payments must be completed no later than two weeks before the first day of the conference. If you have submitted a proposal, you will not be scheduled in the conference program until full payment is received.

3.2 Payment Options: Payment may be made by check, bank transfer or credit card. All payments must be made in U.S. Dollars (USD).

3.2a Payment by Bank Transfer: Bank transfers should include an additional $30 (USD) bank fee. (This bank fee covers intermediary banks’ service charges.) All bank charges for remittances are to be borne by the participant. Failure to pay this fee may result in an incomplete registration.

Please include your registration number in the description section of your transfer.

For your convenience, here is the required information for a bank transfer:

Account Name: Common Ground Research Networks NFP
Account Number: 865002815
Bank name: JPMorgan Chase Bank, N.A.
SWIFT Code: CHASUS33
Routing/ABA Number: 071000013
Bank Address: 201 W. University Ave Champaign, IL 61820 USA

You MUST send confirmation to our Support Center and input the following in the sections mentioned below:

Topic: Accounts
Subject Line: Bank Transfer Details
Message: Please include your bank transfer information (e.g., Date of Transfer, Amount, Invoice/Registration Number, and Name of Remitter).

Failure to send this confirmation through the Support Center will result in delays in processing your registration and may prevent your presentation from being scheduled.

3.2b Payment by Check: Make checks payable to “COMMON GROUND RESEARCH NETWORKS” in USD. Your name and registration number must be typed or printed clearly on the bottom of the Check or the Check stub. Failure to provide this information will result in delays in processing your registration and may prevent your presentation from being scheduled.

For Checks in USD, please mail them to:

Common Ground Research Networks
University of Illinois Research Park
2001 South First St, Suite 202
Champaign, IL 61820 USA

3.3c Payment by Credit Card*: This is the quickest and most convenient form of payment. You will need to supply your Card Type (e.g., Visa, MasterCard, Discover or American Express), card number, card verification number, expiration date and name on the card by inputting the information on to your secure CGPublisher account. Please note: All transactions by credit card will appear on your statement as payment to “Common Ground RN.”

Note for non-US Residents paying by credit card: Please notify the card-issuing bank of a forthcoming charge by Common Ground Research Networks in U.S. Dollars prior to uploading the card information.

*CGRN adheres and complies with the PCI Security Council Standards.

3.3 Institutional Payments: If CGRN has not received an institutional payment two weeks before the conference start date, we will require you to pay individually. As soon as the institutional payment is made, we will make a refund to you by the same method.


4. Returns and Refunds – Physical and Electronic Products

4.1 Physical Products: All printed materials are non-refundable. If there is an issue with your order, please submit your issue to our Support Center and input the following in the sections mentioned below:

Topic: Accounts
Subject Line: Orders

4.2 Electronic Products: Returns are not accepted on electronic materials, nor refunds given. This includes online memberships and Hybrid Open Access to each of our research networks.


5. Cancellation/Refund Policy

We will attempt to process all refunds within seven to fourteen business days of the written notice of cancellation or registration type change; however, this relies heavily on your cooperation.

No exceptions to the following cancellation/refund policies for registrants unable to obtain a travel visa. Obtaining a travel visa is the responsibility of the registrant. CGRN can assist by providing a proposal acceptance letter and/or invitation letter, but we are not an authority on visa issues, nor can we help with expediting the visa process. To qualify for an acceptance letter, one must have an accepted proposal. To qualify for an invitation letter, one must have a paid registration.

No exceptions to the cancellation/refund policy for registrants due to circumstances beyond the control of CGRN, including but not limited to: travel-related issues, natural disasters, illness, political unrest.

Note: Any monies intended for refund that are not collected within 60 days from the first day of the conference will be forfeited.

5.1 Registration Fees: If you are unable to attend the conference, you may either request a refund of a portion of your conference registration fee, or offset this amount to your Scholar Wallet, in accordance with the policies below.

Refund Policy:

  • If you submit your written request for a refund earlier than 60 days prior to the first day of the conference, you will be refunded 80% of your registration fees.
  • If you submit your request for a refund between 60 and and 30 days prior to the first day of the conference, you will be refunded 50% of your registration fees.
  • If you submit your request for a refund less than 30 days prior to the first day of the conference, you will receive no refund.

Offset Policy:

  • If you submit your written request for an offset of your fees earlier than 60 days prior to the first day of the conference, 80% of your registration fees will be credited to your Scholar Wallet.
  • If you submit your request for an offset of your fees between 60 and 30 days prior to the first day of the conference, 50% of your registration fees will be credited to your Scholar Wallet.
  • If you submit your request for an offset of your fees less than 30 days prior to the first day of the conference, no portion of your registration fees will be credited to your Scholar Wallet.

Please submit your request to our Support Center and input the following in the sections mentioned below:

Topic: Accounts
Subject line: Refund/Offset Request
Message: Please include your registration number so that we can identify your registration and process your request.

5.2 Network Membership

All Network Memberships are non-refundable.

5.3 Extra Fees (including, but not limited to, conference dinners and conference tours): If you are unable to attend a conference dinner, tour, or any other extra event, you may request a refund of the extra fees, in accordance with the policies below.

The amount you are refunded will depend upon the date that we receive the request. (Substitutions are possible up to one week prior to the first day of the conference.)

Refund requests for extra fees received less than 30 days prior to the first day of the conference will be processed after the conference.

Refund Policy:

  • If you submit your written request for a refund earlier than 60 days prior to the first day of the conference, you will be refunded 80% of your extras fees.
  • If you submit your request for a refund between 60 and 30 days prior to the first day of the conference, you will be refunded 50% of your extras fees.
  • If you submit your request for a refund less than 30 days prior to the first day of the conference, you will receive no refund.

Offset Policy:

  • If you submit your written request for an offset of your fees earlier than 60 days prior to the first day of the conference, 80% of your extras fees will be credited to your Scholar Wallet.
  • If you submit your request for an offset of your fees between 60 and 30 days prior to the first day of the conference, 50% of your extras fees will be credited to your Scholar Wallet.
  • If you submit your request for an offset of your fees less than 30 days prior to the first day of the conference, no portion of your extras fees will be credited to your Scholar Wallet.

Please submit your request to our Support Center and input the following in the sections mentioned below:

Topic: Accounts
Subject line: Refund/Offset Request
Message: Please include your registration number so that we can identify your registration and process your request.

5.4 Changing Your Registration Type: You may change your registration type if you wish. At any time before the conference, you can upgrade your registration, paying the difference in the costs of the registration types. Also, if you are unable to attend the conference after we have received payment, you may change your registration type to a Network Membership or a Virtual Registration in accordance with the policies below.

Refund Policy:

  • If you request to change your registration type and submit your written request for a refund earlier than 60 days prior to the first day of the conference, you will be refunded 80% of the difference between the original and new registration type.
  • If you request to change your registration type and submit your request for a refund between 60 and 30 days prior to the first day of the conference, you will be refunded 50% of the difference between the original and new registration type.
  • If you request to change your registration type and submit your request for a refund less than 30 days prior to the first day of the conference, you will receive no refund.

Offset Policy:

  • If you request to change your registration type and submit your written request for an offset earlier than 60 days prior to the first day of the conference, you will be refunded 80% of the difference between the original and new registration type.
  • If you request to change your registration type and submit your request for an offset between 60 and 30 days prior to the first day of the conference, you will be refunded 50% of the difference between the original and new registration type.
  • If you request to change your registration type and submit your request for an offset less than 30 days prior to the first day of the conference, you will receive no refund.

Other Registration Type Changes:

  • In the event that an individual who is eligible for the Returning Member Registration pays for another registration type, CGRN will issue a refund for the difference between the two rates as long as a written request to do so is received within 30 days of the registration payment. After that time, requests will be subject to our standard policies for changing registration types.
  • Please see the Registration page of the conference website for pricing specific to each conference.

Please submit your written request to our Support Center and input the following in the sections mentioned below:

Topic: Conferences
Subject line: Registration change request
Message: Please include your registration number so that we can identify your registration and process your request.

5.5 Substitution Policy: Attendee substitutions are allowed via a credit exchange (see Section 8. Scholar Wallet). Registrants who fail to attend the conference and do not notify CGRN forfeit full payment and are not eligible for refunds or offsetting their registration to another conference.

Please submit your written request to our Support Center and input the following in the sections mentioned below:

Topic: Conferences
Subject line: Substitution request
Message: Please include your registration number, so that we can identify your registration and process your request, and the name and email used on the Scholar account to which you wish to transfer the registration.

5.6 Conference/Event Cancellation Policy: In the highly unlikely event that we, CGRN, must cancel a conference or extra event, all paid fees relevant to that conference or event will be refunded.

5.7 Substitution Policy: Attendee substitutions are allowed, but the notification in writing must be received. Registrants who fail to attend the conference and do not notify CGRN forfeit full payment and are not eligible for refunds or offsetting their registration to another conference.

Please submit your written request to our Support Center and input the following in the sections mentioned below:

Topic: Conferences
Subject line: Substitution request
Message: Please include your registration number, so that we can identify your registration and process your request.

5.8 Limit on the Number of Papers that can be Presented at a Conference: As a matter of fairness and as a function of the scheduling process, each presented paper must have a separately registered author. For instance, in the case of three registered presenters of a single paper, each may co-author up to three presented papers, but there must be three registered participants—with at least one person available to present each of the three papers. In other words, there must be at least one in-person registration per paper presented at the conference.

Please note that this includes all presentations both in-person and virtual.

5.9 Cancellations in the Event of Plagiarism: In the event that CGRN identifies plagiarized material in an author's submission, the author's registration and payment will be forfeited.

5.10 Zika Virus Cancellation and Offset Policy:

  • If you are pregnant and scheduled to attend a conference held in a destination outside the U.S. that is affected by the Zika virus you may request a refund of your full conference registration fee.* To qualify, you must provide a doctor’s note confirming your pregnancy and stating your inability to travel due to the Zika virus.
  • If you are a concerned delegate who is not currently pregnant and are scheduled to attend a conference held in a destination outside the U.S. that is affected by the Zika virus, you may request that your registration fee be transferred to a future 2016 or 2017 CCRN conference (limit one transfer request per registration).* CGRN will waive the $50 administrative fee in this instance.

* See Applicable Conferences section below

Applicable Conferences: At this time, this policy is applicable only to delegates currently registered to attend the Twelfth International Conference on Technology, Knowledge & Society, taking place in Buenos Aires, Argentina as well as the Tenth International Conference on Design Principles & Practices, taking place in Rio de Janeiro, Brazil.

Please submit your written request to our Support Center and input the following in the sections mentioned below:

Topic: Conferences
Subject line: Zika virus cancellation or offset request
Message: Please include your registration number, so that we can identify your registration and process your request, as well as the conference name that you are referencing.


6. Disclaimers

6.1 As a software provider, CGRN does not endorse any products marketed through its software and accepts no liability or responsibility for any aspects of any of the works published using the software. If you have any difficulties, please contact the publisher directly.

6.2 Publishers may use the CGScholar and CGPublisher software to sell creators’ works, or as a consumer, you may use the software to purchase works. CGScholar and CGPublisher simply provide a medium for these transactions. All responsibility for product delivery, quality, and content rests with the publishers.

6.3 As a software provider, CGRN has no control over the content. The copyright of all content entered into or uploaded to the software is the creators, contributors, and publishers. The responsibility for that content is entirely theirs. CGRN may, however, at its own discretion terminate without notice any person or organization's access to CGScholar or CGPublisher and remove any part or any of the content that a person or organization has stored on CGP’s server. You agree that CGRN will not be liable to you or any other person or organization if we take any of these actions.

6.4 CGRN does not guarantee the accuracy or legality of any content posted on the web or published using the CGScholar or CGPublisher software. As a consequence, CGRN will not accept any claims made against us about this content.

6.5 CGRN will not take any responsibility for the use of your account by other people, with or without your permission, and expressly forbids you from permitting another person to use your account or giving them your password.


7. Privacy and Security

7.1 CGRN respects the privacy of the users of its software and the visitors to the sites generated using the software. No personal or contact data will be passed on to any other person or organization without your permission, or unless the law requires. CGRN may from time to time contact all users of CGScholar or CGPublisher on matters connected with its software and related services.

7.2 CGScholar and CGPublisher have a private collaborations space and a public communications space. All data entered into the private collaborations space, including all contact details, will be accessible to persons and representatives of organizations with whom you choose to collaborate (other creators or contributors to a work, publishers and conference organizers as nominated or agreed by you). However, none of this data will be divulged to any other person or organization, nor will it be made public through the web, without your permission or posting by you to your CGScholar or CGPublisher-generated webspace.

7.3 Publishers and conferences using this software are expressly forbidden to send invitations to collaborate, or any other material, to users of CGScholar or CGPublisher who have not made first contact with them, either through CGScholar or CGPublisher or some other verifiable means. CGRN reserves the right to remove publishers or conferences who initiate contact with registered users of CGScholar or CGPublisher. If you believe you were contacted incorrectly or improperly, please contact us through our Support Center and input the following in the sections mentioned below:

Topic: Journals
Subject line: Solicited Improperly

7.4 CGScholar and CGPublisher require that “cookies” be enabled on your web-browser. Data that is collected using cookies will be aggregated, for instance, as a part of general website usage statistics made available to publishers. No individuals will be identified.

7.5 Personal information, credit card or bank account details, content not yet posted to the web, and unpublished content is all stored securely on the CGRN server. It can only be accessed by persons or organizations that have permission to access that data.

7.6 Registration and attendance at, or participation in, any CGRN conferences and other activities constitutes an agreement by the registrant or attendee to CGRN’s use and distribution (both now and in the future) of the registrant’s or attendee’s image, likeness, and appearance in photographs of such events and activities.


8. Scholar Wallet

Scholar Wallet is a function which provides users with greater flexibility in how they interact with and utilize CGRN and Scholar products. A user’s Wallet contains their “credits,” which is the sum of monetary values credited to one’s account.

8.1 Use of Scholar Wallet Credits: Credits can be used for anything on the Scholar platform, including but not limited to:

  • Conference registrations,
  • Network memberships,
  • Articles and books,
  • Open Access for one’s works,
  • Editorial services.

8.2 Sources of Scholar Wallet credits:

  • Offsetting a conference registration (see section 5. Refund/Offset Policy),
  • Exchanging credits in Scholar Community

8.3 Governing Policies:

  • All offsets (see section 5. Refund/Offset Policy) to Wallet are final and non-refundable.
  • CGRN reserves the right, but bears no liability, to oversee or correct the exchange of credits between Scholar users. The decision to exchange credits, and the amount thereof, rests solely with the parties of the exchange. In the case where an exchange is made by mistake, or consists of a mistaken amount, CGRN will only correct the transaction if CGRN receives written permission from both users.
  • With the exception of correcting mistaken exchanges (see immediately previous policy), CGRN bears no liability for the use of credit exchanges by Scholar users.
  • In the purchase, use, and exchange of Scholar Wallet credits, Scholar users must abide by all international, national, sub-national, and local laws to which that user is subject.
  • In the purchase, use, and exchange of Scholar Wallet credits, Scholar users must abide by all ethical policies to which one is subject, including but not limited to: academic honesty, conflict of interest, and rules regarding the giving or acceptance of gifts.
  • CGRN reserves the right, but bears no liability, to terminate the account of anyone caught cheating or abusing the Scholar Wallet system, including but not limited to violation of any of the policies in this section.

9. About these Conditions

These conditions may be updated from time to time. The current agreement is posted on every page of this website and replaces all earlier agreements. Please return to these conditions regularly to check for updates. This agreement is governed by the laws of the state of Illinois in the United States of America, where CGRN’s main office and development team are located.

Common Ground Research Networks is not-for-profit corporation registered in the State of Illinois, USA, organized and operated pursuant to the General Not For Profit Corporation Act of 1986, 805 ILCS 105/101.01, et seq., (the "Act") or the corresponding section of any future Act.